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Accessing Your Documents Folder from Off Campus on a Windows PC

On campus, your Documents folder is a great place to store important files. If you need to access your Documents folder from off campus, you need to connect to a virtual campus PC. There are two ways to do this: through a web browser or by installing a client application on your off campus computer. If you frequently work from home or from your personal laptop, we recommend installing the client software.

The web browser method can be used if you have to use a computer on which you cannot install software or will only use once. For steps on how to use the web browser method, click here.

These instructions are designed for a Windows PC, laptop or tablet. If you are using an iOS device (e.g. iPad, iTouch, iMac, iPhone), you will need to use the instructions here.

Step One: Install the Client

The client software only has to be installed once. If you have already installed the software, skip directly to step two.

  • Before installing the client, you need to know whether your version of Windows is 32-bit or 64-bit. If you are not sure, here is how to check. From the Start menu, right click on Computer and click Properties.

  • Look for System Type and make a note of whether it says 64-bit or 32-bit.

  • Now you know, you are ready to download and install the client software. Go to https://rpc.evansville.edu
  • Click the picture of the disk drive. To use the browser web client instead, click here for steps.

  • You will be taken to a download page, where you will need to choose the correct download for your version of Windows. In the screenshot, the download for 64-bit Windows is being chosen, but you should choose the download that corresponds with the version you noted down earlier.

  • Click the download button

  • Once your download has completed, you will be able to install the client. Click Next to proceed

  • Proceed through the installer, clicking Next until you reach this screen. In the box for Default New Connection Server, type http://rpc.evansville.edu and then click Next.

  • Continue to work through the install, clicking Next. You will be prompted to restart your computer, which you should do. After restart, you will see an icon for VMWare Horizon on your desktop.

Step Two: Run the Client to Access the Virtual Campus PC

Double click the VMWare Horizon icon on your desktop. If you do not see the desktop icon, look for VMware Horizon in the All Programs section of the Start menu. If you have not yet installed the client software on this computer, go back to step one.

  • Ensure the Connection Server is set to rpc.evansville.edu and click Connect.

  • When prompted for your username and password, use the same information you would use to log in to a campus computer.

  • Click Connect

  • You will be logged in to the virtual campus PC. If you have not dialled in to a virtual PC before, this can be disorientating as the virtual PC will likely open maximized, taking up the whole screen. Here I have reduced the size of the virtual PC window slightly so you can see the different between the actual PC I am sat at and the virtual PC I am connected to. When you go to the Start menu of the virtual PC, you will be able to access your campus Documents folder.

Important Information About Using a Virtual PC

It is critical to remember that the virtual PC you are connected to ceases to exist when you disconnect. This means that if you save any files to the desktop of the virtual PC, you will lose them as soon as you disconnect. If your connection to the virtual PC is unexpectedly terminated due to a network connectivity problem, you will lose your work, so while working on a virtual PC it is important to save early and save often. Files you want to keep should be saved to your Documents folder, as the contents of this folder are copied to a server.

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